STEP ONE

Complete and application.

Applications will be processed in the order they are received. You will be notified via email when your application is approved.

STEP TWO

Pay vendor fees.

Once your application is approved, you can pay in person at the Houma-Terrebonne Civic Center office, mail your payment, or pay by phone with a credit card. You will receive an invoice and payment instructions in your approval email. Vendor space will not be held or assigned until payment is received.

STEP THREE

Select a location.

You will be able to pick your booth location at the time you pay your registration fees.  A map with available booth locations will be updated on the event website.
ALLOWED IN EXHIBITOR BOOTHS
 Display and distribution of information
 Free activities
 Enter-to-win drawings
 Promotional item giveaways
 Sale of original merchandise
  Booking/registration for exhibitor services
NOT ALLOWED IN EXHIBITOR BOOTHS
 Fees to participate in activities
 Helium filled balloons
 Glitter/stickers
 Food/beverage samples
 Cash raffles
 Subleasing of booth space
 Promotion of products/services not approved on application

DATES, TIMES AND DEADLINES

SHOW DATE AND TIME:  Saturday, July 27, 2019,  10:00 AM-4:00 PM

SETUP DATE AND TIME:  Friday, July 26, 2019, 3:00-7:00 PM and Saturday, July 27, 2019,  7:30 – 9:30 AM

TEAR DOWN DATE AND TIME:  Saturday, July 27, 2019,  4:00 PM

LOCATION:  Houma-Terrebonne Civic Center, 346 Civic Center Boulevard, Houma, LA 70360

This event is produced by the Houma-Terrebonne Civic Center Development Corporation.

TERMS & CONDITIONS

1. Space Rental Agreement and PaymentVendor registration is not complete until exhibitor application is approved AND full-payment is received.  An accepted application is a commitment to the show and fees are NONREFUNDABLE.

Payment is accepted in the form of cash, check, money order, or credit card.  A 4% convenience fee will be added for credit card payments.  Make checks payable to “Houma-Terrebonne Civic Center”.

2. Space Assignment – Vendors will be contacted to select a booth location when registration is completed (application is approved and payment is received.)  Vendor may select from available booths in the order that registration is completed.  Vendor locations will not be held for a vendor that has not completed registration.  Specific vendor locations are not transferable from past shows nor guaranteed for future shows. Exhibitor understands that competitive exhibitors may be in close proximity to each other. The Promoter reserves the right to adjust the floor plan prior to the event based on availability.

3. Sub-Letting – The Exhibitor shall not assign, sublet or apportion the whole or any part of the space allocated by the Promoter to the Exhibitor.

4. Space Restrictions – Exhibitor displays must be contained within the booth dimensions and not obstruct a clear view of neighboring booths. The Promoter reserves the right to restrict the use of glaring or irregular lighting at any time during the event. Solicitation and sales outside of an exhibitor’s assigned booth is prohibited. Solicitation includes but is not limited to use banners, flyers and vehicle graphics.

5. Exhibits – Exhibits must be show ready by 9:45 a.m.  No major changes to displays are allowed during the public show.  All displays and exhibits must be attended by one representative throughout the show. Staff working the booth shall wear a vendor badge during the show.

6. Products – Products and information must be legal, safe and appropriate for all ages. Promoter reserves the right to disqualify and remove exhibitors, products or materials showing or distributing of products or information at their sole discretion. Raffles, collecting money to play carnival style games/games of chance, and charging a fee to participate in activities in an exhibitor booth are prohibited. The sale and/or distribution of live animals is prohibited unless approved in writing by the Promoter. Promoter will not be liable for any loss of profit, loss of sales, or damage caused by an expulsion.

7. Food and Beverages –Food and beverage samples are not permitted. Selling of prepackaged foods must receive written approval from the event promoter.

8. Noise and Machinery – The Promoter has the right to stop the display, demonstration or the running of a machine that causes vibrations, noise, smoke, smell or other nuisance on site. Noise and music shall not interfere with the house sound or disturb adjacent exhibitors. The Exhibitor shall, at the request of the Promoter, stop or reduce the use of loudspeakers, microphones, amplifiers, musical instruments, gramophones, radios, camera equipment, video or photography equipment, or any other equipment or machinery not deemed appropriate to the show.

9. Taxes and Sales– Direct sale of products, goods and services is allowed in exhibits. Exhibitors must collect sales tax at the current rate and remit payment to the state and parish tax offices. Forms will be given or mailed to vendors directly by the tax offices. Wholesaling, clearance pricing, going out of business sale, or other pricing schemes deemed as deliberately unfair competitive practices are prohibited. Raffles are prohibited. Exhibitor is expected to use professional and appropriate sales tactics. In the case of indecent or unacceptable behavior of any kind by an exhibitor, the Promoter reserves the right, at their sole discretion, to disqualify such exhibitor and remove them from the premises. Promoter will not be liable for any loss of profit, loss of sales, or damage caused by such an expulsion.

10. No Guarantee of Attendance – Promoter does not guarantee specific volumes or levels of attendance at the event.

11. Public Safety – Exhibitor will comply with local, city and state laws, ordinances and regulations and the regulations of the Houma-Terrebonne Civic Center, including those covering fire, safety, health and all other matters.

12. Insurance and Liability – It is expressly understood and agreed by the Exhibitor that it will make no claim of any kind against Promoter or Event Management for any loss, damage, theft or destruction of goods or exhibit; nor for any injury that may occur to himself or his employees while in the exhibition place, nor for any damage of any nature, or character whatsoever, and without limiting the foregoing, including any damage to his business by reason of the failure to provide space for an exhibit or removal of the exhibit; or for any action of Event Management in relation to the exhibitor. The Exhibitor shall be solely responsible his own agents and employees, and to all third persons, including invitees and the public for all claims, liabilities, actions, costs, damages and expenses arising out of or relating to the custody, possession, operation, maintenance, or control of said space or exhibit, for negligence or otherwise relating thereto. To the fullest extent permitted by law, Exhibitor shall indemnify, defend (at Exhibitor’s sole expense, including all attorneys’ fees and costs of litigation) and hold harmless Promoter and Event Management, their insurers, joint ventures, representatives, members, designers, officers, directors, shareholders, employees, agents, successors, and assigns (“Indemnified Parties”), from and against any and all claims for bodily injury and death, damage to property, demands, damages, actions, causes of actions, suits, losses, judgments, obligations and any liabilities, costs and expenses (including but not limited to investigative and repair costs, attorneys’ fees and costs, and consultants’ fees and costs) (“Claims”) which arise or are in any way connected with the use of the exhibition space, including but not limited to Claims asserted by Exhibitor’s employees and subcontractors. These indemnity and defense obligations shall apply to any acts or omissions, including those arising from strict premises liability and/or the sole, contributory, comparative, simple, gross, active or passive negligence of Promoter and Event Management, their employees or agents.

2019 APPLICATION

Fields marked with an * are required

BUSINESS/ORGANIZATION INFORMATION

Include all products and services to be exhibited, promoted, or sold in your booth.



BOOTH PREFERENCES

Include only the business/organization name as you would like it to appear on the sign in your booth.

10X10 BOOTH PACKAGE
10x10' exhibit space, 2 exhibitor passes, 8' back drape, 3' side drapes, 6' skirted table, two chairs, identification sign.

*****

20X10 BOOTH PACKAGE
20x10' exhibit space, 4 exhibitor passes, 8' back drape, 3' side drapes, two - 6' skirted tables, four chairs, identification sign.

*****

NONPROFIT
10x10' or 20x10' Booth Package.  Must be a registered nonprofit organization or government agency to receive a discounted rate. LIMITED AVAILABILITY.

*****

SPONSORSHIP - Contact promoter for details and availability.


Select the area that best fits your business or organization:

Discovery Den
After School Programs, Culture & Performing Arts, Art, Educational Resources, Fashion, Martial Arts, Music, Nonprofit Organizations, Photography

*****

Play Zone
Family Activities, Party Places, Recreation, Resturants, Shopping, Sports, Weekend Destinations

*****

Safety Square
Bike & Road Safety, Boating & Water Safety, Emergency Preparedness, Home Safety, Online Safety & Security, Public Safety

*****

Wellness Way
Dance, Fitness, Healthcare, Nutrition, Mental Health, Parenting Resources, Social Services

 


ADDITIONAL SERVICES

Electricity access MUST be requested on application. EACH TEN AMP PLUG-IN IS $15.00. Not all booth locations will have access to electricity. Vendor will need to supply their own extension cord (at least 25 feet) to reach power supply.

Every person working in your booth will need an exhibitor pass to enter the building on the show day. See the booth package details for the number of passes included with each package.  


Check payment may be mailed or delivered in person.  Please do not mail cash payments.  Credit card payments will incur a 4% fee.  Credit card payment can be made over the phone after your application is approved.

Make checks payable to "Houma-Terrebonne Civic Center".

Mail check payment to:
Houma-Terrebonne Civic Center
c/o Kids Day
346 Civic Center Boulevard
Houma, LA  70360


By submitting this for, exhibitor hereby executes and agrees to this agreement for exhibit space which includes all information and provisions provided to you. Upon confirmation and acceptance by the Promoter, the Exhibitor agrees to be bound by all the terms and conditions contained herein.

After Submitting this form, you will be redirected to confirmation page, and you will receive an email to the address provided with a copy of your application.

If you are not redirected to the “Success” page, please check the form for errors and resubmit.