RENTAL RATES, TERMS AND CONDITIONS
I. ARENA CONFIGURATION:
HALL A & B: Public ticketed events where admission is charged- $2,500 base rental fee against 10% of gross proceeds after taxes, whichever figure is greater, computed per day, plus a $500 set up fee.
All other events where no admission is charged- $2,500 base rental fee per day, plus a $500 set up fee.
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II. THEATRE CONFIGURATION: (Use of theater grid system)
HALL B: Public ticketed events where admission is charged- $1,500 base rental fee against 10% of gross proceeds after taxes, whichever figure is greater, computed per day, plus a $300 set up fee.
All other events where no admission is charged- $1,500 base rental fee per day, plus a $300 set up fee.
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III. HALF ARENA CONFIGURATION:
HALL A or B: $1,500 base rental fee per day plus a $300 set up fee.
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IV. FLOOR ONLY CONFIGURATION:
Events that require no equipment or inventory and only an empty floor space will incur reduced rental rates as follows:
- HALL A: $1,200 base rental fee per day plus a $150 set up fee
- HALL B: $1,400 base rental fee per day plus a $200 set up fee
- HALL A & B: $2500 base rental fee per day plus a $250 set up fee
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V. MEETING ROOM WING
| Meeting Room 1 |
62’ X 38' |
$ 300/day all inclusive |
| Meeting Room 2 |
62’ X 38’ |
$ 300/day all inclusive |
| Meeting Room 3 |
62’ X 50’ |
$ 300/day all inclusive |
| Meeting Room 4 |
31’ X 38’ |
$ 150/day all inclusive |
| Meeting Room 5 |
31’ X 38’ |
$ 150/day all inclusive |
| Meeting Room 4-5 |
62’ X 38’ |
$ 300/day all inclusive |
| Meeting Room 3-4-5 |
62’ X 88’ |
$ 600/day all inclusive |
| Meeting Room Wing (1-5) |
62’ X 164’ |
$ 1000/day all inclusive |
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VI. LOBBY CONCOURSE
Rental rate may be charged when lobby is used as event space.
Lobby concourse: $600/day all inclusive
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VII. PARKING LOT
Rental rates may be charged when the parking lot space is specifically used as event space, not to include event parking:
- Lot A (Bayouside)- 359 parking spaces (101,590 sq/ft) $ 700/day
- Lot B (Front)- 160 parking spaces (48,248 sq/ft) $ 400/day
- Lot C (Side Lot with RV Pedestals)- 1074 parking spaces; (302,000 sq/ft) Lot C may be rented on ½ lot basis at half of base rent. $2000/day
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VIII. MOVE IN, MOVE OUT, REHEARSALS:
One-half (1/2) of the established base rental rate if on day other than performance or use day. Activities on move in/out days, other than the day of the performance, shall take place only during normal business hours. Move in/out activities outside of normal business hours shall take place only at the discretion and in accordance with the requirements of the Director of the Civic Center.
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IX. SPECIAL RATES:
Non- Commercial:
The non-commercial rate is seventy-five (75%) of the base rental fee only and applies to the Hall A and/or B area only.
The definition of non-commercial for this purpose is organizations that are non-profit, tax exempt, and community service oriented, which operate in Terrebonne Parish and fulfill a public purpose. Local government agencies may qualify for this non-commercial rate upon submittal and approval of proof of status types listed above.
*All other rates, terms and conditions shall apply.
*Non-commercial rates shall not apply to activities that compete with commercial events.
*Non-commercial rate does not apply to load-in, load-out or rehearsal days.
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X. CONDITIONS OF RENTAL:
Time used from 8:00 a.m.-12:00 midnight or any fraction thereof shall be defined as a usage period. Time used after contracted limits without prior understanding between the Facility and the User shall be charged as follows:
- Hall A&B $500 per hour plus staffing and service fees
- Hall A or B $250 per hour plus staffing and service fees
- Meeting Rooms $ 50 per hour plus staffing and service fees
The Houma Civic Center reserves the right to allocate rental space in the best overall interest of the Center. The following considerations serve as guidelines for the leasing of available inventory.
- Potential event revenue to the facility
- Economic impact of out-of-town visitor spending
- Volume accounts, including the opportunity for repeat bookings
- Events of significant prominence which would enhance the visibility of Terrebonne Parish and the Houma Civic Center.
- Event or producer performance history
- Safety or security concerns
If deemed in the best interest of the facility, the General Manager may grant limited date protection to clients to avoid competing events from being held within an adjacent or conflicting time frame. The determination of whether or not an event is a “competing event” shall be within the discretion of the General Manager, and shall be based on factors such as overlapping exhibitor or attendee audiences.
The General Manager reserves the right to refuse a new reservation, or release an existing reservation, based upon past performance of the user, or actions which are detrimental to the best interest of the facility, or violate facility policies and procedures.
For new or non-established facility users, the facility may require references from prior venues as part of the booking process.
No Authorized User Facility Agreements will be issued for ticketed events within a 60 day period prior to the event day.
Promoters of such events must provide a specific list of artists or entertainers at the time of booking. Any substitution of performers without written approval from the General Manager may result in the cancellation of the event, and the forfeiture of rental payments.
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XI. ADDITIONAL FEES:
Rates include normal lighting, temperature control, standard set up, event coordination, and reasonable janitorial services.
Rates do not include staffing, equipment, box office, advertising, catering, or special services requested or required. Contact the Event Services Department for more information on these services.
The rental fees listed throughout this document are further supplemented by a list of services charges and equipment fees (subject to change) which are available from the Event Services Department.
Estimates for special labor requirements, stagehand labor and production needs are available upon request.
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XII. GENERAL CONDITION:
All use of the Houma-Terrebonne Civic Center shall be permitted only after proper execution of the rental/lease contract (Authorized User Contract Agreement). The Lessee is required to furnish, in an acceptable manner, any information requested by Civic Center management as to required facilities, special arrangements, special services, and equipment required for the appropriate presentation of the event in question.
A deposit of not less than 50% of total rental fees will be due upon the execution of an Authorized User Contract Agreement.
Deposits requested with any lease agreement shall be remitted at the time and in the form as prescribed by Civic Center Management, and in the event of non-payment of said required deposits, or expiration of those dates originally determined for execution of an agreement, the Civic Center management may consider such tentative agreements invalid, thus vacating the originally requested date.
Security staffing for such events will be determined at the time of booking. The event organizer will be financially responsible for ensuring that minimum staffing levels necessary to provide a safe patron environment are maintained. Full payment of anticipated security costs will be no later than two weeks prior to the event day. Failure to meet this deadline may result in the cancellation of the event and the forfeiture of rental payments.
An Authorized User Contract Agreement must be fully executed and rental deposit must be received by the Houma Civic Center prior to marketing/advertising of the event.
Detailed information as to normal rental procedures and other aspects of facility usage are encompassed in the “Rental Operations Manual” available upon request from the booking department.
COMPLIANCE WITH REGULATIONS, ORDINANCES, LAWS AND RELEVANT STATUTES:
The execution of an agreement for facility usage with the Houma-Terrebonne Civic Center further requires full compliance with all existing regulations, laws, ordinances, and statutes regarding the operation of the facility, its governing authority, Terrebonne Parish Consolidated Government, and all pertinent safety and fiscal procedures. These rules and regulations also pertain to permits and licenses required, taxes owed, liability incurred, certain flammable, pyrotechnic, confetti cannons, or dangerous materials, and/or activities.
NOTICE:
The privilege, right, organization of control or preeminence of authority not herewith defined or clearly expressed in the lease agreement, rental rates document, or Rental Operations Manual shall remain in the province of the Houma-Terrebonne Civic Center and its governing authority, Terrebonne Parish Consolidated Government.
ADDITIONAL SERVICES:
In addition, the Houma-Terrebonne Civic Center can provide at pre-agreed costs and/or fees, the following services:
- Extended Box Office Service
- Special Catering Requirements
- Advertising and promotional assistance, media buying, specific promotional and advertising projects.
- Specialized group and event ticket sales assistance
- Specialized production assistance, including lighting, staging, sound amplification and event direction.
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