Online Exhibitor Application

To apply for exhibitor space at the 2018 Houma Louisiana Wedding Expo, complete the form below. Exhibitor applications will be accepted until February 12, 2018 at 5:00 p.m. or until there are no longer available space.
A copy of your application will be emailed to you when you submit the form.
If you do not receive a confirmation email, please contact info@houmaciviccenter.com.
Registration is not complete until the application is accepted by the Promoter and full payment is received. An exhibitor will not be listed on any event materials or assigned booth space until full payment is received.

EVENT DETAILS

EVENT: HOUMA LOUISIANA WEDDING EXPO
DATE: MARCH 11, 2018
TIME: 11:00 AM-3:00 PM
LOCATION: HOUMA-TERREBONNE CIVIC CENTER,
346 CIVIC CENTER BOULEVARD, HOUMA, LOUISIANA 70360

GENERAL GUIDELINES

All ages show. Content shall be appropriate for all ages at the discretion of the Promoter.

Food products must be in sample size portions.

Serving soft drinks, water, or alcohol is prohibited.
Beverages that are unique to the Exhibitor are allowed to be served in sample size containers and must be approved in advance by the Promoter.  

One business per booth. Subletting booth space is prohibited.

TERMS AND CONDITIONS

1. Space Rental Agreement and Payment – Payment for booth space and any additional charges are non-refundable and due by Monday, February 12, 2018, at 5:00 p.m. Make checks payable to “HTCC Development Corporation” and return with signed application by mail to “Houma Louisiana Wedding Expo” Houma Civic Center, 346 Civic Center Blvd. Houma, LA 70360 or drop off at the Civic Center Executive Office. Exhibitor hereby executes and agrees to this agreement for exhibit space which includes all information and provisions provided to you. Upon confirmation and acceptance by the Promoter, the undersigned agrees to be bound by all the Terms and Conditions contained herein.

2. Space Assignment – Booth space will be assigned by the Promoter. Booth space will not be assigned until signed exhibitor application, terms and conditions form, and full payment are received. Booth assignments will be made with effort to be fair to all exhibitors. Exhibitor understands that competitive exhibitors may be in close proximity to each other. The Promoter reserves the right to adjust the floor plan prior to the event based on availability.

3 Sub-Letting – The Exhibitor shall not assign, sublet or apportion the whole or any part of the space allocated by the Promoter to the Exhibitor.

4. Space Restrictions – Exhibitor displays must be contained within the booth dimensions and not obstruct a clear view of neighboring booths. The Promoter reserves the right to restrict the use of glaring or irregular lighting at any time during the event. Solicitation and sales outside of an exhibitor’s assigned booth is prohibited. Solicitation includes but is not limited to use banners, flyers and vehicle graphics.

5. Show Hours, Setup and Tear Down

a. Exhibitor Move In – Setup will be Saturday, March 10, 2018 from 1:00-6:00 p.m. and Sunday, March 11, 2018 from 8:00-10:30 a.m. All exhibits must be show-ready by 10:30 a.m. on the day of the show.

b. Show Hours – The show will be open March 11, 2018 from 11:00 a.m.- 3:00 p.m.
No major changes to displays are allowed during the public show. All displays and exhibits must be attended by at least one representative throughout the show. Exhibitors working booth shall wear a vendor badge at all times. No outside food or beverage shall be brought into the venue by an exhibitor.

c. Exhibitor Tear Down – Exhibits shall remain fully intact until 3:00 p.m. on March 11, 2018. Exhibitors shall have until 6:00 p.m. on Sunday, March 11, 2018 to remove all displays and exhibit materials. Any materials remaining after 6:00 p.m. will be removed at the Exhibitor’s expense.

6. Products – Products and information must be legal, safe and appropriate for all ages. Promoter reserves the right to disqualify and remove exhibitors, products or materials showing or distributing of products or information at their sole discretion. Promoter will not be liable for any loss of profit, loss of sales, or damage caused by an expulsion.

7. Food and Beverages – Food products must be in sample size portions. Beverages that are unique to the Exhibitor are allowed to be served in sample size containers and must be approved in advance by the Promoter. Serving soft drinks, water, or alcohol is prohibited. If the Exhibitor is unsure of sample size portions or beverages allowed, contact the Promoter.

8. Noise and Machinery – The Promoter has the right to stop the display, demonstration or the running of a machine that causes vibrations, noise, smoke, smell or other nuisance on site. Noise and music shall not interfere with the house sound or disturb adjacent exhibitors. The Exhibitor shall, at the request of the Promoter, stop or reduce the use of loudspeakers, microphones, amplifiers, musical instruments, gramophones, radios, camera equipment, video or photography equipment, or any other equipment or machinery not deemed appropriate to the show.

9. Taxes and Sales– Direct sale of products, goods and services is allowed in exhibits. Exhibitors must collect sales tax at the current rate and remit payment to the state and parish tax offices. Forms will be given or mailed to vendors directly by the tax offices. Wholesaling, clearance pricing, going out of business sale, or other pricing schemes deemed as deliberately unfair competitive practices are prohibited. Raffles are prohibited. Exhibitor is expected to use professional and appropriate sales tactics. In the case of indecent or unacceptable behavior of any kind by an exhibitor, the Promoter reserves the right, at their sole discretion, to disqualify such exhibitor and remove them from the premises. Promoter will not be liable for any loss of profit, loss of sales, or damage caused by such an expulsion.

10. No Guarantee of Attendance – Promoter does not guarantee specific volumes or levels of attendance at the event.

11. Public Safety – Exhibitor will comply with local, city and state laws, ordinances and regulations and the regulations of the Houma-Terrebonne Civic Center, including those covering fire, safety, health and all other matters. No cooking of food involving grease-laden vapors is permitted. No food warming with fuel other than alcohol (i.e. Sterno), which will be limited to one pint per unit. Electricity is preferred. Devices shall be isolated from the public by at least 4 feet or by a barrier between the device and the public. Devices are limited to 288 square inches of cooking surface area. Devices shall be placed on noncombustible surfaces. Cooking devices shall be separated from each other by minimum distance of 2 feet horizontally. Equipment using combustible oils or solids shall have lids available for immediate use. Exhibitor shall provide a 20 B:C UL rated fire extinguisher for each device within the booth.

12. Insurance and Liability – It is expressly understood and agreed by the Exhibitor that it will make no claim of any kind against Promoter or Event Management for any loss, damage, theft or destruction of goods or exhibit; nor for any injury that may occur to himself or his employees while in the exhibition place, nor for any damage of any nature, or character whatsoever, and without limiting the foregoing, including any damage to his business by reason of the failure to provide space for an exhibit or removal of the exhibit; or for any action of Event Management in relation to the exhibitor. The Exhibitor shall be solely responsible his own agents and employees, and to all third persons, including invitees and the public for all claims, liabilities, actions, costs, damages and expenses arising out of or relating to the custody, possession, operation, maintenance, or control of said space or exhibit, for negligence or otherwise relating thereto. To the fullest extent permitted by law, Exhibitor shall indemnify, defend (at Exhibitor’s sole expense, including all attorneys’ fees and costs of litigation) and hold harmless Promoter and Event Management, their insurers, joint ventures, representatives, members, designers, officers, directors, shareholders, employees, agents, successors, and assigns (“Indemnified Parties”), from and against any and all claims for bodily injury and death, damage to property, demands, damages, actions, causes of actions, suits, losses, judgments, obligations and any liabilities, costs and expenses (including but not limited to investigative and repair costs, attorneys’ fees and costs, and consultants’ fees and costs) (“Claims”) which arise or are in any way connected with the use of the exhibition space, including but not limited to Claims asserted by Exhibitor’s employees and subcontractors. These indemnity and defense obligations shall apply to any acts or omissions, including those arising from strict premises liability and/or the sole, contributory, comparative, simple, gross, active or passive negligence of Promoter and Event Management, their employees or agents.

EXHIBITOR BOOTH PACKAGES

All packages include one ID sign, eight foot back drape, and three foot side drape.

10′ x 10′ Booth   – Includes two chairs, one 6’ skirted table and two exhibitor passes

20′ x 10′ Booth  – Includes four chairs, two 6’ skirted tables and four exhibitor passes.

30′ x 10′ Booth  – Includes six chairs, three 6’ skirted tables and six exhibitor passes.

20′ x 20′ Booth  – Includes four chairs, two 6’ skirted tables and six exhibitor passes. Recognition as sponsor.

Exhibitor registration is open for the 2018 show.

Fields marked with an * are required


ADDITIONAL SERVICES

Electricity access MUST be requested on application prior to the application deadline. EACH TEN AMP PLUG-IN IS $15.00. Vendor power strips/splitters are prohibited. Not all booth locations will have access to electricity. Vendor will need to supply their own extension cord (at least 25 feet) to reach power supply.

Every person working in your booth will need an exhibitor pass to enter the building on the show day. See the booth package details for the number of passes included with each package.  



INCLUDE ALL PRODUCT AND SERVICES TO BE EXHIBITED OR PROMOTED IN YOUR BOOTH.

Check payment may be mailed or delivered in person.

Please do not mail cash payments.

Credit card payments will incur a 4% fee and the Promoter will contact you to process the payment.

Mail check payment to:
Houma Louisiana Wedding Expo
Houma-Terrebonne Civic Center
346 Civic Center Boulevard
Houma, LA  70360


Marketing Information

Please include the following information about your business.  This information will be used on event materials including the event website and social media accounts to promote the event.

 


By submitting this for, exhibitor hereby executes and agrees to this agreement for exhibit space which includes all information and provisions provided to you. Upon confirmation and acceptance by the Promoter, the Exhibitor agrees to be bound by all the terms and conditions contained herein.