DATES, TIMES AND DEADLINES
SHOW DATE AND TIME: Saturday, March 4, 2023, 9:00 AM – 5:00 PM
SETUP DATE AND TIME: Friday, March 3, 2023, from 12:00-5:00 PM and Saturday, March 4, 2023, from 6:00 – 8:45 AM
VENDORS SET UP AT THEIR OWN RISK. Promoter / Event Management is not responsible or liable for any loss, damage, theft or destruction of goods or exhibit that may occur.
LOCATION: Inside the Houma-Terrebonne Civic Center, 346 Civic Center Boulevard, Houma, LA 70360
All state and local government safety mandates for the date of the event shall be followed. Maximum building occupancy for this event will be set by the State Fire Marshal. If the maximum occupancy is reached, individuals will be required to wait outside until people exit the building.
FEES & REGISTRATION
Vendor registration is not complete until vendor application is approved AND full-payment is received. An accepted application is a commitment to the show and fees are NONREFUNDABLE.
Payment is accepted in the form of cash, check, money order, or credit card. Make checks payable to “Houma-Terrebonne Civic Center”.
Vendors displays and products must fit within assigned space and not extend into adjacent booths or walkways. Vendor must supply their own tables, chairs, lighting and any additional supplies needed for the sale of their goods.
Chair/table rental and access to electricity are available at an additional charge. These items must be requested in advance on the vendor application. Electricity is only accessible in spaces identified on the event map.
Vendor locations will be assigned by the event promoter for this event. Promoter reserves the right, at their sole descretion, to change or move vendor locations. Vendor locations will not be held for a vendor that has not completed registration. Specific vendor locations are not transferable from past shows nor guaranteed for future shows. Only one corner booth permitted per registration.
Vendor understands that their booth space may be in close proximity to vendors with similar products.
Craft vendor products must be original arts and crafts created by the vendor, antiques, collectibles, or items considerably modified by the vendor as creative work. Additionally, a limited number of spaces will be sold to direct sales vendors and organizations that have other products and/or services available in the community. Applications for these spaces will be approved as spaces are made available by the promoter.
All products sold must be listed on the application. Promoter reserves the right, at their sole discretion, to disqualify a product that was not approved and remove it from the premises. Products must be legal, safe, and appropriate for a family-friendly show.
Subletting of vendor space is prohibited.
Sale and distribution of food and beverage are prohibited unless approved in writing by the promoter. Sale of prepackaged items is allowed if approved on application.
Vendor must collect sales tax at the current rate and remit payment to the state and parish tax offices. Forms will be given or mailed to vendors directly by the tax offices. Wholesaling, clearance pricing, going out of business sale, or other pricing schemes deemed as deliberately unfair competitive practices are prohibited. Raffles are prohibited. Exhibitor is expected to use professional and appropriate sales tactics. In the case of indecent or unacceptable behavior of any kind by an exhibitor, the Promoter reserves the right, at their sole discretion, to disqualify such exhibitor and remove them from the premises. Promoter will not be liable for any loss of profit, loss of sales, or damage caused by such an expulsion.
GENERAL INFORMATION AND REGULATIONS
Promoter does not guarantee specific volumes or levels of attendance at the event.
Vendor will comply with local, city and state laws, ordinances and regulations and the regulations of the Houma-Terrebonne Civic Center, including those covering fire, safety, health and all other matters.
It is expressly understood and agreed by the Vendor that it will make no claim of any kind against Promoter or Event Management for any loss, damage, theft or destruction of goods or exhibit; nor for any injury that may occur to himself or his employees while in the exhibition place, nor for any damage of any nature, or character whatsoever, and without limiting the foregoing, including any damage to his business by reason of the failure to provide space for an exhibit or removal of the exhibit; or for any action of Event Management in relation to the Vendor. The Vendor shall be solely responsible for his own agents and employees, and to all third persons, including invitees and the public for all claims, liabilities, actions, costs, damages and expenses arising out of or relating to the custody, possession, operation, maintenance, or control of said space or exhibit, for negligence or otherwise relating thereto. To the fullest extent permitted by law, Vendor shall indemnify, defend (at Vendor’s sole expense, including all attorneys’ fees and costs of litigation) and hold harmless Promoter and Event Management, their insurers, joint ventures, representatives, members, designers, officers, directors, shareholders, employees, agents, successors, and assigns (“Indemnified Parties”), from and against any and all claims for bodily injury and death, damage to property, demands, damages, actions, causes of actions, suits, losses, judgments, obligations and any liabilities, costs and expenses (including but not limited to investigative and repair costs, attorneys’ fees and costs, and consultants’ fees and costs) (“Claims”) which arise or are in any way connected with the use of the exhibition space, including but not limited to Claims asserted by Vendor’s employees and subcontractors. These indemnity and defense obligations shall apply to any acts or omissions, including those arising from strict premises liability and/or the sole, contributory, comparative, simple, gross, active or passive negligence of Promoter and Event Management, their employees or agents.